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Policies » Section B: School Board Governance & Operations » BEDB: Agenda Preparation And Dissemination

Policy Date: 11/21/2017

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The Superintendent shall prepare all agendas for meetings of the Board. In doing so, the Superintendent shall consult with the Board Chairperson and appropriate members of the executive staff.

Items placed on the agenda should be in the hands of the Superintendent as early as possible preceding the meeting. Every board member has the right to place items on the agenda. Items not included in the agenda may be brought before the meeting provided it is agreed to by the Board. However, the Board may choose not to deal with every agenda item.

Items of business may be suggested by any board member, staff member, student, or citizen of the District. The inclusion of items suggested by staff members, students, or citizens shall be at the discretion of the Superintendent and Chairperson. The agenda, however, shall always allow suitable time for the remarks of the members of the public who wish to speak briefly before the Board.

The Board shall follow the order of business set up by the agenda unless the order is altered by a majority vote of the members present. Items of business not on the agenda may be discussed and acted upon if a majority of the Board agrees to consider them. The Board, however, may not revise Board policies, or adopt new ones, unless such action has been scheduled.

The agenda, together with supporting materials, shall be distributed to board members as early as possible prior to the board meeting, to permit them to give items of business careful consideration. Board members shall be expected to read the information provided them and to contact the Superintendent to request additional information that may be deemed necessary to assist them in their decision-making responsibilities. The agenda shall also be made available to the press and others upon request.

The agenda will be posted in the building where the meeting is held and at another public location, in accordance with RSA 91-A:2.

All actions will be preceded by a motion and a second to the motion, followed by discussion.

Legal Reference:
RSA 91-A:2, II, Access to Governmental Records and Meetings

Adopted: October 12, 1999
Reviewed: November 21, 2017